Business Manager
Ave Maria Catholic Parish
Company Website
Company Email
llitzsinger@avemaria.church
Job Type
Full Time
Location
Parker, CO
Address
9056 E. Parker Road, Parker, CO 80138
Description :
Job Title: Business Manager Ave Maria Parish: Church & School
Reports To: Pastor of Ave Maria
Department: Administration
Full Performance Period: 1 year Eligible for Overtime: No
Supervisory: Employees: yes Unpaid Staff: yes Volunteers: yes Contract Workers: yes Boards: yes
Job Titles Supervised: Accounting Manager and Facilities Manager
Job Titles Co-Supervised: Systems Administrator (IT), Director of Stewardship and Development
General Purpose: Ave Maria exists to draw people into a profound relationship with God by equipping them to
know, love and serve God within the concrete community of the Parish. (The parish synod is producing a rich
development of these basic ideas; you can find the presentations on the parish website.) We are poised for
significant growth and change in the coming years. The Business Manager is to ensure that we use our resources
to effectively support our mission now and in the future. Using the administration of our resources to keep the
people and activities of the parish on mission is a type of ministry, for this reason the Business Manager must be
a person of discipleship, prayer and service. Using their professional skills the Business Manager assists the
Pastor and Principal in the daily administration of the church and school business functions, including financial
management and reporting, accounting, contract administration, office equipment requirements, voice/data
systems, plant management, and human resource policies and procedures.
Financial and Accounting Management – The Church is responsible for the financial resources which have
been entrusted to it. This responsibility includes safeguarding Church assets, exercising prudence in financial
matters, accountability to those who provide monetary support to the Church and to regulatory authorities, and
compliance with all civil regulations. As such, the Church is committed to the highest standards of fiscal integrity
and accountability. Strong systems of internal controls are needed to safeguard assets by reducing the risk of
fraud or misuse of funds.
▪ Oversee finances for Ave Maria Catholic Church and School.
▪ Provide financial information to the Pastor and Finance Council for analysis of income and expenses. Assist
the Pastor and Councils to understand the finances to help enact the mission and priorities of the Pastor.
▪ Direct the annual budgeting process in collaboration with the Accounting Manager, Parish Staff, Finance
Councils and Volunteers. Alert the Pastor and Principal of significant deviations from the budget.
▪ Review bank statements and reconciliations provided by the Accounting Manager.
▪ Approve journal entries.
▪ Maintain good working relationships with our various vendors and service providers. Periodically reevaluate
our agreements and provide vendors with documented feedback when problems occur.
▪ Facilitate the annual fiscal reviews for Ave Maria Catholic Church and School and guide the response to the
management letter.
▪ Maintain, develop, implement and communicate Standard Operating Procedures (SOP’s), in accordance with
diocesan norms, for all financial practices and procedures.
▪ Provide internal financial controls including monitoring of bank accounts, bills and other financial
documentation.
▪ Ensure necessary advice and consent are sought from the finance and parish councils for high dollar
expenditures. Keep record of those meetings.
Facilities – The Business Manager is responsible for keeping the facilities maintained and updated. This may
include improving or replacing capital items. In the near future we expect to do major remodeling or possibly
building.
▪ Supervise Facilities Manager to make sure that Ave Maria campus is in compliance with county and state
regulations including, but not limited to, safety inspections, zoning and building codes, fire codes, health
department mandates, etc.
▪ Liaison with Catholic Mutual and internally oversees our risk management.
▪ Oversee the purchase of capital expenditures.
▪ Parish staff liaison with owner representative, Architect and Builder during construction projects.
▪ Follow construction guidelines from the Diocese of Colorado Springs on all major construction projects.
▪ Oversee operation of parish data and communications systems, telephone & computer, in addition to printing
and postage equipment.
▪ In collaboration with the Systems Administrator, oversee maintenance and updating of associated computer
software and hardware for Parish and School.
Development – The Business Manager is uniquely qualified to invite people to participate in the mission of the
parish by making financial contributions, thus they will oversee the activities related to donor development.
▪ Review and balance generated expense reports following major fundraising events.
▪ Cooperate with the Director of Stewardship and Development to prepare quarterly financial disclosure to the
parish.
▪ Oversee and implement systems for donor development, tracking and management
▪ Support the Pastor in his vision for the growth of the Parish
▪ Membership in the Parish Leadership Team (PLT)
Human Resources – The Business Manager generally participates in the hiring, training and supervision of
parish staff and volunteers. He/she administers employee benefits for the Parish and School including insurance
coverage, retirement plan, scheduling and payroll functions in accordance with diocesan, parish and school
policies.
▪ Keep employee personnel files.
▪ Assist with hiring and onboarding new employees.
▪ Direct daily operations of the Parish office.
▪ Oversee payroll and other forms of compensation. Administer employee benefits programs. Act as point of
contact for employee questions regarding salary and benefits.
▪ Ensure compliance with labor laws.
▪ Maintain current Parish Employee Personnel Policy Manuals.
▪ Maintain data in the MyEnroll (BAS) System: Employee data, benefits, compliance and pension.
▪ Conduct annual performance reviews with subordinates.
How to apply :
Email Linda Litzsinger, Business Manager, at llitzsinger@avemaria.church.
Please mention that you did so through Catholic Source!
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